Client Services Administrator

The Law Offices of Jenny Ling, PLLC's mission is to support families and small business owners in their legal life planning.  This is a part-time position great for someone who needs a bit of flexibility in their schedule, and is looking for work that positively impacts  families and local businesess. This position may turn into a full-time position as the firm continues to grows

Summary: Ensures Efficient Operation of Firm

Responsibilities:

• Administrative duties associated with firm business
• Comfortable learning new software
• Manage Client and Referral Database
• Reserve conference rooms
• Data Entry
• Prepare marketing materials
• Set and Confirm Appointments, and Send Appointment Reminders
• Prepare Materials for Attorney Appointments
• Word Processing - Uses Table of Contents, track changes, and formats using Styles. Performs comparisons,
• Manage Website and Social Media
• Meets deadlines and produces consistently accurate work product.
• File Organization such as maintaining attorney and client files
• Communication – Communicates well with attorney, clients, referral partners and team members. Maintain and manage schedule for attorney. A pleasant and positive demeanor is a must.
• Additional Tasks as needed to ensure the efficient operation of the firm

Essential Skills:

• Proficiency with Microsoft Office products (Word, Outlook, Excel)
• Discretion with confidential information
• Professional and Customer service orientated
• Motivation and willingness to learn new material
• Ability to type accurately and proficiently
• Strong verbal and written communication skills
• Excellent grammar, punctuation, spelling and proofreading
• High degree of attention to detail
• Ability to work in a team-oriented environment
• Ability to prioritize tasks and to complete projects with minimal supervision
• Must be reliable and dependable
• Planning and organizing skills
• Ability to take initiative, multitask, prioritize, and meet competing deadlines
• Technology Savvy
   

Education & Experience:

• Associate's or Bachelor's degree preferred
• Prior law office experience preferred

Work Hours

• Part-time to start 15-20hrs/week. Work from home and in our office.
• Must be available to come into the office on Mondays

Compensation: DOE

To Apply:

If you are THE ONE, please send your resume and a cover letter that clearly conveys WHY we should hire you and what you bring to the table. Both should be sent in PDF format. Tell us what you’re looking for in a job, why you think you’d be a good fit, how many hours a week you would love to be working, and how much you would love to earn to start. Oh, and make sure to put “I’m THE ONE” in the subject line.  Any emails without the correct subject line won’t even be opened. Please provide references.

Email us at scheduling@jennylinglaw.com